“Thanks to PII Tools, Umlaut Solutions can effortlessly handle enormous data volumes, ensuring our clients receive the highest data accuracy and security standards.”
– Shane Reid, Group Director, CEO for North America at Umlaut Solutions
THE CHALLENGE
What was the client's need?
Before partnering with PII Tools, Umlaut Solutions grappled with inefficient and error-prone methods to discover and manage sensitive data. Manual processes and outdated tools posed significant challenges: time-consuming searches, high error rates, and difficulty in maintaining compliance with evolving regulations.
These shortcomings jeopardized data security and also hindered their ability to provide comprehensive protection for clients' sensitive information. Concerns over potential data breaches and regulatory non-compliance prompted the search for a robust, automated solution.
However, finding a tool that met their stringent criteria proved elusive until the partnership with PII Tools emerged as the optimal solution. Umlaut Solutions had been searching for over a year for a reliable partner that could provide a solution robust enough to meet their high standards and comprehensive data governance needs.
OUR SOLUTION
What PII Tools brought to the client
PII Tools emerged as a solution offering accuracy, efficiency, and seamless integration, addressing challenges of slow data linking, imprecise PII identification, and manual processes.
Applying PII Tools to various data storages, including cloud environments, on-premises servers, databases, and file systems, ensures no sensitive data is overlooked. Using automated data discovery, compliance reporting, and risk assessment, Umlaut Solutions manages petabytes of data across different client storages, ensuring efficient and accurate data discovery and protection.
PII Tools brought significant improvements for Umlaut Solutions' clients across industries:
“Partnering with PII Tools has revolutionized how Umlaut Solutions manages extensive data repositories.
Our collaborative efforts help protect the sensitive data of millions of citizens.”
– Shane Reid, Group Director, CEO for North America at Umlaut Solutions
Results
Petabytes of data scanned in a few months
Millions of clients' records protected
Man-hours saved, resulting in reducing headcount
Conclusion
Umlaut Solutions acclimated to using PII Tools within a few weeks, facilitated by thorough training and exceptional support from the PII Tools team. They were pleasantly surprised by the tool's seamless integration, intuitive interface, and significant reduction in manual data discovery efforts.
Since initiating the partnership in mid-2023, both Umlaut Solutions and PII Tools have continually enhanced their integrated solution. PII Tools has proven invaluable across industries, exceeding expectations by bolstering data governance, streamlining compliance management, and fortifying data protection measures.
This collaboration has resulted in heightened efficiency, minimized risks of data breaches, improved compliance tracking, and strengthened client confidence through superior data protection standards. Teams across data governance, compliance, IT, and client support divisions utilize PII Tools to ensure comprehensive data security tailored to diverse client needs.
The partnership with PII Tools has yielded tangible benefits for Umlaut Solutions and its clients, including notable cost reductions in work associated with data discovery and decreased exposure to data security threats. These efficiencies have enabled teams to redirect their focus towards strategic initiatives rather than manual data handling tasks, thus enhancing overall productivity.
While direct revenue growth attributable to PII Tools is challenging to quantify, the partnership has significantly contributed to Umlaut Solutions' business expansion by fostering operational efficiency and bolstering client satisfaction.
The proven effectiveness of PII Tools in mitigating data risks and enhancing operational efficiencies across various sectors underscores its value as a reliable partner in data protection strategies. As Umlaut Solutions continues to advocate for PII Tools, they highlight its role not just in meeting but exceeding their stringent requirements for accuracy, efficiency, and seamless integration, thereby reinforcing their commitment to delivering exceptional data governance and compliance solutions.
The Next Steps
Future plans include further integration of advanced features, continuous improvement of the tool's capabilities, and exploring new ways to enhance data protection and compliance services for clients. We will invest in providing our GRC services to additional markets and PII Tools will be a primary tool within this service offering.
Umlaut Solutions rated PII Tools 4.5 stars. To achieve a 5-star rating, Shane would suggest additional customization options and automation features to further tailor the tool to specific client needs. With the work being done, he thinks our software might hit 5 in the next 12 months!